As we stated at the beginning of the Consumer's Guide to Choosing a DAM Platform, technology is only one component of a healthy DAM Program. With that in mind, the implementation of a DAM Platform is a huge opportunity to integrate your processes, new technology, and the people in your organization to create the foundation of a scalable and efficient DAM Program. To make the most of this opportunity, we've outlined the next steps after you choose a DAM Platform, along with associated costs and to-do's.
Next Steps After Choosing a DAM Platform
1. Establish Standards & Processes
To make the most of the DAM Platform you just invested in, you'll need clear, understood, and documented processes and standards around managing digital assets and the platform they live within. These standards and processes include permissions hierarchies, folder structures, file naming conventions, metadata taxonomies, and many workflows from asset ingestion to archiving.
- Develop user groups & permissions hierarchies
- Develop DAM standards, including taxonomy structure, metadata requirements and more
- Create core workflows and standard operating procedures (SOPs)
- Outline asset lifecycle & DAM governance model
- Onboarding & implementation fees (Est. $5,000-$20,000 depending on DAM Program size and complexity)
2. Validate & Document DAM Processes
Once you've created standards and processes, you need to pressure test them in the real world. Ask your DAM Platform vendor about developing a testing environment in which your team can iterate. Once feedback is collected and processes are adjusted, they need to be documented and distributed to end-users.
- Implement select standards, processes, & integrations on-platform
- Run end-users through User Acceptance Testing (UAT)
- Collect feedback & adjust standards
- Document standards, processes, & workflows
- Distribute documentation to end-users
- Typically included in Onboarding & Implementation fees
3. Implement DAM Processes & Standards
Finally, it's time to set up your processes, allowing you to confidently launch the DAM Platform to end-users. This step requires significant time and oversight, often necessitating an internal hire or contracting an external agency to execute this work for you.
- Create folder structures, permissions hierarchies, and other workflows within the DAM Platform
- Enrich relevant assets with metadata, organize assets appropriately, and publish assets to the DAM Platform
- Quality control the development of processes and standards
- Train and onboard end-users
- Third-Party Support (Dependent on activities and agency)
- Hiring fees + DAM Librarian salary (Dependent on location and experience level)
Did you just jump into the Consumer's Guide here? Take a look back at what you missed in the earlier portions of the Consumer's Guide to Choosing a DAM Platform!
Part 1: DAM Systems, Platforms, & Programs
What is a DAM Platform? How does it fit into the overall DAM program within your organization?
Part 2: Common Features of a DAM Platform
What problems can a DAM Platform solve for your organization?
Part 3: The Pre-Search Process
How can you prepare for a successful platform search?
Part 4: The Search Process
What are the right things to look for during your search?
Part 5: Evaluating DAM Platforms
What are your "Must-Haves"?